Master Plan Implementation Committee

Tybee Island Master Plan Implementation Committee Bylaws

 

Article I Membership

 

Section 1. Appointment of Members: The Mayor and Council of the City of Tybee Island, Georgia shall appoint Members to the Master Plan Implementation Committee.

 

Section 2. Membership: The Master Plan Implementation Committee shall consist of no less than seven nor more than nine members. Such appointments are to be selected on the basis of qualification as a resident of Tybee Island, Georgia and on the basis of knowledge and interest in the creation of and conformity to the Master Plan and the Carrying Capacity Report.

 

Section 3.  Period of Appointment:  Members are appointed for a five (5) year term or for such time as Council may designate consistently with the ordinance establishing the Committee. 

 

Article II

Meetings of the Members

 

Section 1.  Location of Meetings and Compliance with Georgia Law: All meetings of members shall initially be held monthly at a place within Tybee Island, Georgia as may be from time to time fixed by the Chair and shall be stated in the notice of the meeting posted at Tybee Island City Hall. All meetings shall comply with the Georgia Open Meetings Act and all records of the Committee shall be subject to the Georgia Open Records Law.

 

Section 2. Annual Meeting: Annual meetings of the members shall be held at the January meeting. At each such meeting, the members shall, by a majority vote, elect officers, except that for the first year of the Committee’s existence, officers will hold their positions until the July meeting of the following year.

 

Section 3. Special Meetings: the Chair, the Mayor, City Manager, or three of the members may call special meetings of members for any purpose.

 

Section 4. Notice of Meetings: Written notice of all meetings stating the place, day and hour, and in the case of special meetings, the purpose for which the meeting is called, shall be delivered not less than seven (7) or more than thirty (30) days before the date of the meeting and shall be posted at Tybee City Hall.  Notice may be given by email or text.  Attendance at the meeting is a waiver of ay irregularities in the notice.

 

Section 5.   Business of Meetings: The business of the meeting shall be so stated in a meeting agenda. Members who wish to add items for discussion on the agenda should submit their topics to the secretary prior to the posting of the meeting notice.


Section 6. Quorum: A quorum shall constitute fifty percent (50%) of the membership. The Secretary shall call the role to confirm the presence of a quorum as a regular part of the agenda. In the event of aneven number of members, a quorum shall consist of fifty percent plus one.

 

Section 7. Majority:  If a quorum is present, the affirmative vote of a majority of the members entitled to vote and represented at the meetings shall be the act of the members.

 

Section 8. Voting: A simple majority of members present, so long as a quorum as defined in section 6 of this article is present, shall prevail except in the cases of by-laws amendments and removal.

 

Section 9. Action by Consent: Any action required or permitted to be taken at a meeting of the members may be taken without a meeting if consent in writing setting forth the action as adopted at a meeting.

 

Section 10. Rules of Procedure: The order of business for regular meetings of the Master

Plan Implementation Committee shall be:

 

A.   Call to Order
B.   Roll Call

C.   Approval of Minutes
D.   Disclosures

E.   Visitors

F.   Old Business

G.   New Business

H.  Announcements I.      Adjournment

 

The Chair may ask for public input on any topics under consideration. Each speaker shall limit their remarks to 3-5 minutes and shall speak only to the merits of the topic at hand. They shall only address members of the Master Plan Implementation Committee. Each speaker shall refrain from personal attacks on any other speaker, member of the Master Plan Implementation Committee, staff, or guest. Each speaker shall further refrain from any discussion of facts or opinions not relevant to the issue under consideration. The Chair may limit or refuse a speaker the right to continue if the speaker, after first being cautioned, continues to violate this Section.

 

 

 

Article 3

Officers

 

Section 1. Officers: The officers of the Master Plan Implementation Committee shall consist of a Chair and Vice–chair. Offices shall be elected for a one-year term at the Annual Meeting and shall hold office until their respective successors have been elected.

  

Section 2.  Additional Officers and Agents:  The Master Plan Implementation Committee may appoint other such officers, as it shall deem necessary. Such officers and agents shall hold their respective offices and perform such duties as shall be determined from time to time by the membership.

 

Section 3. Compensation and Expenses: The officers shall receive no compensation. Should an officer(s) of the Master Plan Implementation Committee be called upon by the City of Tybee Island to represent the Committee at a conference, meeting, or other official occasion, the officer shall be reimbursed for expenses as defined in the City’s personnel policy.

 

Section 4. Removal/Vacancies: Any officer or agent appointed by the City of Tybee Island may be removed at any time by two-thirds affirmative vote of those present. The Tybee Island Mayor and Council shall fill any vacancy by removal or resignation for the remainder of the term. A member who fails to attend two (2) consecutive regular meetings or four (4) meetings of the Master Plan Implementation Committee in a one (1) year period without notice to the Chair or Secretary shall either resign or become subject to a recommendation to Mayor and Council for dismissal from the Committee. The Chair, with the concurrence of four (4) members may recommend to the Mayor and Council that the vacancy is declared and that the vacant position is filled by appointment.

 

Section 5.  Chair: The Chair shall be the chief executive officer of the Master Plan Implementation Committee and shall preside at all meetings of the members, shall have general and active management of the business of the Committee, and shall see that all orders and resolutions of the Committee are carried into effect.

 

Section 6 Vice- Chair:  The Vice-Chair, in the absence or disability of the Chair, shall perform the duties and exercise the powers of the Chair.

 

Section 7.  Secretary: The Secretary shall attend all meeting of the members and shall record the proceedings of such meetings. He/she shall give all notices of all meetings of the members and all special meetings and shall perform such duties as may be prescribed by the Chair. He/she shall transmit minutes, reports, etc. to the City Council and post them on the City website.  The Mayor and Council may designate the Clerk of Council or another employee to assist with these and other duties of the Committee.

 

Section 8. City Council Liaison. City Council shall appoint one or more members of Council to serve as Liaison to the Committee. Duties of the Council Liaison will be to oversee the activities of the Committee and provide guidance and recommendations regarding scope and responsibilities of the Committee, and to keep the Mayor and Council informed of the activities and progress of the Committee. Council Liaison shall serve as non-voting members.


Article 4

 

Section 1. Functions and Duties:

 

a.   Review the Master Plan and Carrying Capacity Report and monitor progress on their implementation and recommend strategies and priorities for implementation in periodic reports to the Mayor and Council.

b.   Issue quarterly reports and additional reports as requested by the Mayor and

Council concerning implementation of the Master Plan and the Carrying Capacity Report. Reports shall include recommendations for improvements in the Master Plan, including the updates that occur every five years.

c.   Annually present a report to the Mayor and Council and the City Manager of

its activities Master Plan Implementation Committees recommendations and findings.

d.   Assist with the preparation of the updated Master Plan at the next required five-year interval.

e.   To perform other duties related to the above functions as may be directed by the Mayor and Council or the City Manager.

 

Articles 5

General Provisions

 

Section 1. Conflict of Interest: Members, of the Master Plan Implementation Committee shall notify the Chair in the event of a conflict of interest in any matter before the Committee, and if appropriate, recuse him/herself from such discussions.

 

 

Section 2. By-Law Amendments: These By-Laws may be altered, amended or repealed or new By-Laws may be adopted by an affirmative vote of two-third of the members of the Master Plan Implementation Committee after 30 days’ written notice of the meeting and notice stating the changes to the members. The changes shall also be filed with the Clerk of Council.

 

Approved:

 

Chair:                                                                              
Secretary: 

 

Date